
Labels are a powerful tool to organize issues in Jira Cloud. They are tags that help to group issues which can exist in one or more Jira projects. For example, labels can be used to categorize issues by topic, project, or priority. This makes it easy for your team find relevant content and see how different of content relates to each other.

## Adding labels to an issue

### <WatchIcon size="small" /> When viewing an existing issue

To add a label when viewing a issue, click on the area to the right of the "Labels" section of the issue sidebar.

Then, start typing the name of an existing or new label. You can either choose an existing label, or click the dropdown item with "(New label)" to create a new label with the text that you've entered.

<BlogScreenshot
  imageSource="/blog/labels-jira/add-label-existing-issue.png"
  title="Adding a new label called project-rocket to an existing issue"
/>

Keep in mind that label names must be less than 255 characters in length and cannot contain spaces or special characters (such as `:`, `?` and `@`).

### <EditIcon size="small" /> When creating a new issue

To add a label when creating a new issue, click on the area to the right of the "Labels" section of the issue create modal.

<BlogScreenshot
  imageSource="/blog/labels-jira/add-label-new-issue.png"
  title="Adding a new label called project-rocket to a new issue"
/>

## Label naming tips

When using labels to organize issues, here are some tips to keep in mind to ensure that your organization has the best experience:

#### <CheckCircleOutlineIcon size="small" /> Keep them consistent

Ensure that users in your organization use a consistent naming scheme, which will prevent duplicate labels from being added and ensure that content is easy find.

For example, a user might add a new `dev` label when a `development` label already exists, which results in unnecessary duplication of the label. Since labels cannot be constrained to a list of allowed labels, a tool like <Link href="/apps/label-organizer-jira">Label Organizer for Jira Cloud</Link> can help you merge multiple labels into a single label.

Your organization could agree on a naming scheme that governs how labels will be named. An example of conventions that might appear in the naming scheme could be:

- Use full words instead of abbreviations
- Use dashes instead of underscores when multiple words appear in the label

Regular auditing of labels to ensure they follow the naming scheme can help to ensure they are always up to date. A tool like <Link href="/apps/label-organizer-jira">Label Organizer for Jira Cloud</Link> can help with this.

### <CheckCircleOutlineIcon size="small" /> Use labels only when needed

It's easy to add many different labels to issues, but we recommend limiting the labels added to a concise list of labels that are directly associated with the content.

### <CheckCircleOutlineIcon size="small" /> Ensure labels are removed when no longer needed

To ensure that labels remain relevant to their content, ensure that they are removed if they aren't relevant. For example, if your organization has an "ready-for-testing" label for issues that are ready to be tested, label ensure that it's then removed from that issue once the test has been completed.

## Browsing issues with a given label

To view all other content with a label, simply open an issue with that label and then click on the label. This will take you to a search query that lists other issues what that label.

<BlogScreenshot
  imageSource="/blog/labels-jira/search.png"
  title="Search results page for 'status-update' label"
/>

The page will use either <a href="https://support.atlassian.com/jira-work-management/docs/perform-a-basic-search/">basic search</a> or <a href="https://support.atlassian.com/jira-work-management/docs/use-advanced-search-with-jira-query-language-jql/">advanced search</a>, depending on the view that you used last.

Alternatively, you can also search for issues that have a specific label by going directly to search and searching for the label there.

## Viewing all labels

To view all labels in a project, you can use the <a href="https://support.atlassian.com/jira-cloud-administration/docs/use-dashboard-gadgets/">Labels Gadget</a> in a dashboard.

<BlogScreenshot
  imageSource="/blog/labels-jira/gadget.png"
  title="Viewing all labels in a project with the gadget"
/>

Viewing all labels in all projects is not currently supported by default in Jira. However, an app like <Link href="/apps/label-organizer-jira">Label Organizer for Jira Cloud</Link> supports this functionality.

## Removing Labels

To remove a label from an issue, click on the area to the right of the "Labels" section of the issue sidebar and then click the <EditorCloseIcon size="small" /> button next to the label to be removed.

<BlogScreenshot
  imageSource="/blog/labels-jira/delete-label.png"
  title="Deleting a label called project-rocketship"
/>

## Deleting a label

Labels can be deleted by removing the label from all issues that the label appears on.

This can be done manually in the user interface, or can be done in bulk by using the <a href="https://developer.atlassian.com/cloud/jira/platform/rest">Jira API</a> or a third-party app like <Link href="/apps/label-organizer-jira">Label Organizer for Jira Cloud</Link>.

## Bulk adding, removing and merging labels

Performing bulk changes to labels isn't supported natively in the Jira Cloud user interface, but <Link href="/apps/label-organizer-jira">Label Organizer for Jira Cloud</Link> supports organizing labels directly inside Jira.

<Gallery>
  <Screenshot
    imageSource="/label-organizer-jira/organizer.png"
    title="Displaying Jira labels in a project"
  />
  <Screenshot
    imageSource="/label-organizer-jira/filtering.png"
    title="Filtering from a list of labels"
  />
</Gallery>

It includes the ability to list all labels in a given Jira project, or entire Jira instance, where labels can then be renamed, merged or deleted:

<Gallery>
  <Screenshot
    imageSource="/label-organizer-jira/bulk-delete.png"
    title="Delete modal visible"
  />
  <Screenshot
    imageSource="/label-organizer-jira/merge.png"
    title="Merge modal visible"
  />
</Gallery>

Furthermore, labels can be added in bulk to pages and blog posts that match a JQL query:

<BlogScreenshot
  imageSource="/label-organizer-jira/bulk-add.png"
  imageAlt="Bulk-add labels to issues"
/>

More information and pricing details can be found in the <MarketplaceLink appId="label-organizer-jira">Atlassian Marketplace</MarketplaceLink> (free for Jira instances with 10 users or less!).

## Conclusion

Creating and editing labels in Jira is a simple and straightforward process that can help you organize and categorize your issues. By keeping in mind the best practices mentioned above, you can ensure that your labels are being used effectively, making it easier to find and access the issues you need. Whilst the features included in Jira allow you to create and edit labels, apps such as <Link href="/apps/label-organizer-jira">Label Organizer for Jira Cloud</Link> can help to improve the management of a large number of labels and help your organization have a better experience.

<AppBanner id="label-organizer-jira" />


Using labels in Jira Cloud


Atlassian has recently made <a href="https://www.atlassian.com/wac/roadmap/cloud/dark-mode-in-jira">Dark Mode in Jira Cloud</a> available as a public beta. This update brings a long-awaited feature to Jira, and our apps have been updated to also support this new theme.

In this blog post we'll walk through how to enable Dark Mode in Jira Cloud and walk through some improvements made to our apps to support Dark Mode.

## Enabling Dark Mode

To enable dark mode in Jira cloud, follow these steps once you've signed into Jira:

<List>
  <ListItem>Click on your profile in the top-right of the screen</ListItem>
  <ListItem>Click "Theme" in the dropdown</ListItem>
  <ListItem>
    Choose "Dark" (or "Match System" if you prefer Jira to match your system
    theme)
  </ListItem>
</List>

<BlogScreenshot
  imageSource="/blog/dark-mode-jira/theme-dropdown.jpg"
  title="Setting Jira Cloud theme to Dark from the dropdown"
/>

You can also change your theme from Personal Settings in Jira, which can also be accessed from the dropdown in the top-right of the screen.

<BlogScreenshot
  imageSource="/blog/dark-mode-jira/theme-personal-settings.jpg"
  title="Setting Jira Cloud theme to Dark from Jira Personal Settings"
/>

## Atly Apps

Atly Apps have also recently updated our suite of apps for Jira Cloud to support dark mode.

For example, here's <Link href="/apps/label-organizer-jira">Label Organizer</Link> and <Link href="/apps/export-markdown-jira">Export to Markdown for Jira Cloud</Link> using Dark Mode:

<Gallery>
  <Screenshot
    imageSource="/blog/dark-mode-jira/label-organizer.jpg"
    title="Label Organizer for Jira Cloud in Dark Mode"
  />
  <Screenshot
    imageSource="/blog/dark-mode-jira/export-markdown.jpg"
    title="Export to Markdown for Jira Cloud in Dark Mode"
  />
</Gallery>

Atlassian has also announced that Dark Mode will be coming to <a href="https://www.atlassian.com/wac/roadmap/cloud/confluence-dark-mode">Confluence Cloud too</a>, and Atly Apps will ensure that our apps are supported there as well.


Dark mode in Jira Cloud


Labels are a powerful tool to organize pages, blog posts and attachments in Confluence Cloud. They are tags that help to group content which can exist in one or more Confluence spaces. For example, labels can be used to categorize content by topic, project, or priority. This makes it easy for your team find relevant content and see how different of content relates to each other.

## Adding labels to a page or blog post

Labels can be added to pages or blog posts either when editing the page, or when viewing it. Keep in mind that label names must be less than 255 characters in length and cannot contain spaces or special characters (such as `:`, `?` and `@`).

#### <WatchIcon size="small" /> When viewing a page

To add a label when viewing a page, scroll down to the bottom of the page content and click the "<AddIcon size="small" /> Add label" button.

Then, start typing the name of an existing or new label. You can either choose an existing label, or click "Create new label" to create a new label with the text that you've entered.

<BlogScreenshot
  imageSource="/blog/labels-confluence/add-label-while-viewing.png"
  title="Adding an existing label called development to a page that's being viewed"
/>

<InfoBox>
  <p>
    You can also add labels to attachments by click the three dots{" "}
    <MoreIcon size="small" /> icon in the top-right of the page, then going to
    "Attachments" &gt; "Files" and adding a label to the "Labels" column of the
    table.
  </p>
</InfoBox>

#### <EditIcon size="small" /> When editing a page

To add a label when editing a page, click the three dots <MoreIcon size="small" /> icon in the top-right of the editor. Then select either "Add labels" or "Edit labels" (depending on whether the page already has labels).

Then, in the popup window start tying the name of a new or existing label. You can either choose an existing label, or click "Create new label" to create a new label with the text that you've entered.

<BlogScreenshot
  imageSource="/blog/labels-confluence/add-label-while-editing.png"
  title="Adding an existing label called development to a page that's being edited"
/>

## Label naming tips

When using labels to organize content, here are some tips to keep in mind to ensure that your organization has the best experience:

#### <CheckCircleOutlineIcon size="small" /> Keep them consistent

Ensure that users in your organization use a consistent naming scheme, which will prevent duplicate labels from being added and ensure that content is easy find.

For example, a user might add a new `dev` label when a `development` label already exists, which results in unnecessary duplication of the label. Since labels cannot be constrained to a list of allowed labels, a tool like <Link href="/apps/label-organizer-confluence">Label Organizer for Confluence Cloud</Link> can help you merge multiple labels into a single label.

Your organization could agree on a naming scheme that governs how labels will be named. An example of conventions that might appear in the naming scheme could be:

- Use full words instead of abbreviations
- Use dashes instead of underscores when multiple words appear in the label

Regular auditing of labels to ensure they follow the naming scheme can help to ensure they are always up to date. A tool like <Link href="/apps/label-organizer-confluence">Label Organizer for Confluence Cloud</Link> can help with this.

### <CheckCircleOutlineIcon size="small" /> Use labels only when needed

It's easy to add many different labels to content, but we recommend limiting the labels added to a concise list of labels that are directly associated with the content.

### <CheckCircleOutlineIcon size="small" /> Ensure labels are removed when no longer needed

To ensure that labels remain relevant to their content, ensure that they are removed if they aren't relevant. For example, if your organization has an "unpaid" label for unpaid invoices, ensure that it's then removed from that content once the invoice has been paid.

## Browsing content with a given label

To view all other content with a label, simply browse to some content with that label and then click on the label. This will take you to the "Labelled content" page which lists all content that has that label.

<BlogScreenshot
  imageSource="/blog/labels-confluence/labelled-content.png"
  title="Displaying 'Labelled content' page"
/>

You can also view content in other spaces with the given label by clicking on the <SettingsIcon size="small" /> icon then selecting "See content from all spaces".

Alternatively, you can also search for content that has a specific label with "Advanced search", by clicking <SearchIcon size="small" /> Search in the header and then choosing a label in the "Filter by label" dropdown on the right-hand side of the page.

<InfoBox>
  <p>
    Confluence Server supports searching{" "}
    <a href="https://confluence.atlassian.com/doc/add-remove-and-search-for-labels-136419.html">
      with the `labelText:` prefix
    </a>{" "}
    in the search box, however that is{" "}
    <a href="https://jira.atlassian.com/browse/CONFCLOUD-70644?focusedCommentId=2503348&page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel#comment-2503348">
      not supported on Confluence Cloud
    </a>
    .
  </p>
</InfoBox>

There are also <a href="https://support.atlassian.com/confluence-cloud/docs/use-labels-to-organize-your-content/#Use-macros-to-categorize-or-display-labels">several macros available</a> which allow labels and labelled content to be shown.

## Viewing all labels

To view all labels in a space, click on a label and then press the <SettingsIcon size="small" />, then select "All Labels"

<BlogScreenshot
  imageSource="/blog/labels-confluence/all-labels.png"
  title="Displaying 'All labels' page"
/>

To view all labels in all spaces, you can follow the "labels from all spaces" link.

## Removing Labels

After adding labels to content, they can also be removed:

#### <WatchIcon size="small" /> When viewing a page

To remove a label when viewing a page, scroll down to the bottom of the page content and click the <EditorCloseIcon size="small" /> button next to the label to be removed.

<BlogScreenshot
  imageSource="/blog/labels-confluence/delete-label.png"
  title="Deleting a label called development"
/>

#### <EditIcon size="small" /> When editing a page

To remove a label when editing a page, click the three dots <MoreIcon size="small" /> icon in the top-right of the editor. Then select "Edit labels" and click the <EditorCloseIcon size="small" /> button next to a label to be removed.

## Deleting a label

Labels can be deleted by removing the label from all content that the label appears on.

This can be done manually in the user interface, or can be done in bulk by using the <a href="https://developer.atlassian.com/cloud/confluence/rest/">Confluence API</a> or a third-party app like <Link href="/apps/label-organizer-confluence">Label Organizer for Confluence Cloud</Link>.

## Bulk adding, removing and merging labels

Performing bulk changes to labels isn't supported natively in the Confluence Cloud user interface, but <Link href="/apps/label-organizer-confluence">Label Organizer for Confluence Cloud</Link> supports organizing labels directly inside Confluence.

<Gallery>
  <Screenshot
    imageSource="/label-organizer-confluence/organizer.png"
    title="Displaying Confluence labels in a space"
  />
  <Screenshot
    imageSource="/label-organizer-confluence/filtering.png"
    title="Filtering from a list of labels"
  />
</Gallery>

It includes the ability to list all labels in a given Confluence space, or entire Confluence instance, where labels can then be renamed, merged or deleted:

<Gallery>
  <Screenshot
    imageSource="/label-organizer-confluence/bulk-delete.png"
    title="Delete modal visible"
  />
  <Screenshot
    imageSource="/label-organizer-confluence/merge.png"
    title="Merge modal visible"
  />
</Gallery>

Furthermore, labels can be added in bulk to pages and blog posts that match a CQL query:

<BlogScreenshot
  imageSource="/label-organizer-confluence/bulk-add.png"
  imageAlt="Bulk-add labels to content"
/>

More information and pricing details can be found in the <MarketplaceLink appId="label-organizer-confluence">Atlassian Marketplace</MarketplaceLink> (free for Confluence instances with 10 users or less!).

## Conclusion

Creating and editing labels in Confluence is a simple and straightforward process that can help you organize and categorize your content. By keeping in mind the best practices mentioned above, you can ensure that your labels are being used effectively, making it easier to find and access the information you need. Whilst the features included in Confluence allow you to create and edit labels, apps such as <Link href="/apps/label-organizer-confluence">Label Organizer for Confluence Cloud</Link> can help to improve the management of a large number of labels and help your organization have a better experience.

<AppBanner id="label-organizer-confluence" />


Using labels in Jira Cloud

Dark mode in Jira Cloud

Using labels in Confluence Cloud